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The 2023/24 Annual General Meeting will be held online by Zoom on Saturday 30th November at 14:00. We are very pleased to announce that it will be followed by a talk by Stephen Cosh on Replica Romano-British Mosaics. Full details of the AGM are being posted to members, including all of the customary documentation such as the reports and accounts. You can find copies of these documents below.
Registration
To join the AGM and talk, you must register in advance using this link. Since this is the AGM, we have to ensure that everyone taking part is a paid-up member: this means that we will manually validate your registration (which may take a couple of days) and you will not receive a link to join the meeting until after your registration has been checked. Please enter either your membership number or your postcode when you register: it will make the job of validation much easier for us.
The deadline for registration is shown in the printed documents as Thursday 21st November: this is to avoid a last-minute rush for registration, but we will attempt to validate registrations made as late as Tuesday 26th November. Members who have successfully registered in advance will receive automatic reminder emails about the AGM 24 hours and again 1 hour before it starts: all of these will contain the necessary link to join the meeting.
Voting
Members attending the AGM online will be able to vote by Zoom. Members not attending the AGM are able to vote by proxy by completing and returning the printed form that was sent by post with the AGM materials. Alternatively, they may return this form electronically. The proxy voting form is under 'Documents' below. After downloading the form, print it out, complete the form and sign it by hand. Then scan or photograph the form and attach it as an email with the subject line 'AGM Proxy Vote' to the email address printed on the form. To be valid, the form must bear your signature and must be received by 17:00 on Thursday 21st November.
Questions
If you would like to ask a question at the AGM, there will be four options for how to do it:
1. When you register for the AGM, the registration form contains a box into which you can type a question. (Note: you cannot come back to this after registering).
2. There will be the normal Q&A box live during the AGM and you may type your question in there at any time during the meeting.
3. You can send in a question in advance by writing an email with the subject line 'AGM Question' and sending it to ARAeventsUK @ outlook.com (remove the spaces when you type the address into your email program).
4. Questions can be asked orally. When questions are invited near to the end of the AGM, you may click on the 'raise hand' button in Zoom. This will be shown on the Zoom host's screen and when your turn comes for the question, the host will click a button which will request to unmute your line: if you accept this request, you will be able to ask a question orally.
All questions - regardless of how they are asked - will be dealt with near the end of the formal part of the AGM, and subject to the time available.
Documents
Agenda and arrangements for the AGM here.
Minutes of the 2022/23 AGM, reports and accounts for 2023/24 here.
Voting card for anyone preferring to vote by post instead of online here.
Trustee nomination form here.
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The AGM took place online by Zoom at 14:00 on 16th December 2023. It was attended by 64 members and four trustees. Additional members had lodged proxy votes with the Chairman. Documents that are still relevant are:
Agenda and arrangements for the AGM here.
Minutes of 2021-22 AGM, reports and accounts for 2022-23 here.
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The AGM was held online by Zoom on Thursday 8th December 2022. 120 members attended, others having lodged proxy votes with the Chairman. The documents which are still relevant are given below:
Agenda and arrangements for the AGM here.
Minutes of 2020-21 AGM, reports and accounts for 2021-22 here.
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The AGM was held online by Zoom on Thursday 16th December 2021. Documents were sent to members, of whom 105 attended, with a number of other members having lodged proxy votes with the Chairman. The documents which are still relevant are given below:
Agenda and arrangements for the AGM here
Minutes of 2019-20 AGM, reports and accounts for 2020-21 here
Expression of interest form for anyone wishing to receive details of study tours by post instead of by email here
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The AGM was postponed due to the Covid-19 pandemic. It will now be held online on 20th March
2021: please see the Events page and the pack that was posted to members at the end of February.
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